PO Terms and Conditions

PO Terms (Front)

  1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF OCOEE ACCOUNTS PAYABLE 1 N. BLUFORD AVE., OCOEE, FL 34761
  2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE.
  3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DEPT.
  4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR.  ACCEPTANCE OF THIS ORDER INCLUDES ACCEPTANCE OF ALL TERMS, INCLUDING TERMS LISTED ON THE BACK OF THIS PO, PRICES, DELIVERY INSTRUCTIONS SPECIFICATIONS AND CONDITIONS, CITY OF OCOEE MUST BE AN ADDITIONAL INSURED ON YOUR INSURANCE POLICY WHEN THE CITY OF OCOEE IS LISTED AS THE CERTIFICATE HOLDER ON YOUR INSURANCE CERTIFICATE. 
  5. STATE SALES TAX EXEMPT #85-8013779974C-0  EIN #59-6019764
  6. CONTACT THE REQUESTING DEPARTMENT FOR QUESTIONS REGARDING THIS ORDER.

PO Terms (Back)

GENERAL

The condition of this order must not be changed by vendor. If order is not acceptable, return to the City of Ocoee Purchasing Division. Failure to deliver or to comply with any of the terms and conditions according to this Purchase Order (PO) or any contract that so generated this Purchase Order may disqualify the vendor from future orders. This PO will expire in accordance with the due date stated on the front of this PO; the City reserves the right to cancel this PO, without penalty, if the City does not appropriate funds in subsequent fiscal years for the goods or services ordered. In the event there is a conflict between this PO, and/or vendor's invoice, and/or a contract between the City and the Vendor, the terms of the contract shall prevail.

QUALITY

All materials or services furnished on this order must be as specified and subject to City inspection and approval within a reasonable time after delivery at destination. Variations in materials or services from those specified in this order must not be made without written authority from the Purchasing Agent. Material rejected will be returned at the vendor’s risk and expense.

QUANTITY/PRICE

The quantity of materials ordered or the price specified must not be exceeded without written authority being first obtained from the Purchasing Agent.

INDEMNITY AND INSURANCE

The vendor agrees to indemnify and hold harmless the City of Ocoee, including its officers, agents, and employees from all claims, damages, losses, and expenses, including reasonable attorney’s fees, brought or incurred on account of injuries or damages sustained by any party due to the operations of, or goods sold by, the vendor under this contract. The vendor further agrees to provide workers’ compensation for all employees, and to maintain such general and auto liability insurance, per the City’s standard insurance requirements or as is deemed necessary by the City for the particular circumstances and operations of the vendor. Upon request, the vendor further agrees to provide the City with Certificates of Insurance indicating the amount of coverage in force, naming the City as Additional Insured, and including Waiver of Subrogation in favor of the City.

PACKING

Packages must be plainly marked with shipper’s name and purchase order number. The packing slip must be visible on the exterior of the box. The City reserves the right to decline packages that are not clearly marked as indicated. Charges are not allowed for boxing or crating unless previously agreed upon in writing.

DELIVERY

All materials must be shipped F.O.B. Destination. The City will pay no freight or express charges except by previous agreement. If specific purchase is negotiated on the basis of F.O.B. shipping point, VENDOR IS TO PREPAY SHIPPING CHARGES AND ADD TO INVOICE. Delivery must actually be effected within the time stated on Purchase Order, failing which, the City reserves the right to cancel this order and purchase elsewhere. Deliveries shall be made between 8:00 AM and 5:00 PM Monday through Friday unless otherwise stated. In case of default by the vendor, the City of Ocoee may procure the articles or service covered by this order from other sources and hold the vendor responsible for any excess expense occasioned by this order from other sources and hold the vendor responsible for any excess expense occasioned thereby.

MATERIAL SAFETY DATA SHEET

The vendor agrees to furnish the City of Ocoee with a current Material Safety Data Sheet (MSDS) on or before delivery of each and every hazardous chemical or substance purchased which is classified as toxic under Florida Statute 442. Appropriate labels and MSDSs shall be provided for all shipments.

OSHA REQUIREMENT

The vendor or contractor hereby guarantees the City of Ocoee that all material, supplies, and equipment as listed on the Purchase Order meet the requirements, specifications, and standards as provided for under the Federal Occupations Safety and Health Act of 1970, as from time to time amended and in force at the date hereof.